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Manage Users



Grant access and permissions to multiple account users (e.g., co-workers, employees, and contractors) for a variety of functions in your Rank Ranger account including managing rank tracking campaigns, links, dashboards, white label PDF reports, profiles and more. The number of users allowed per account is dependent upon the package you subscribe to, if you need to add more users, please contact customer service.

When you create additional user accounts, they are in essence sub-users of your account and by default have full access. You need to specify which permissions you want to grant to each user, if you don't want them to have full access to account settings and information.  Sub-users must be issued unique usernames (e.g., the account should not have a sub-user with the same username as the account owner).

Best Practice: We recommend creating an individual sub-user for every person who is granted access to the account, rather than creating team logins. Creating individual users can prevent the possibility of a person deleting a campaign, or changing the team password without informing other team members. 

Users can personalize settings by updating contact details and adding an avatar, but most importantly, providing each user with a login enables personalized email notifications.  When an authorized user logs in and accesses the Email Notifications screen, they are able to create notifications that will be sent to their email address. If everyone uses the account default login, email notifications are only sent to the account owner email address.

For client access to reports we recommend granting secure access to a Client Dashboard (very similar to design of the reporting user interface) or Web Marketing Dashboard branded with your logo.

Manage Sub-users
 

Manage Users Screen

             
 
Add and Manage Users

To access the Manage Users screen, click the person icon in the upper right toolbar and select Manage Users.

On this screen you can click the:
  • Manage User Types button to create permissions based on job type 
  • Add User button, edit icon (pencil), or delete icon to manage individual account users  

access the manage users screen


Manage User Types

 
Add, Rename or Delete Subuser Permission Types

User Types can be defined for quick permissions selection in individual user screens. Click the Manage User Types button.

Manage User Types


Default Subuser Types

For your convenience, we have created default subuser types that you can use as is, modify or delete 

default subuser types


Team Member Permissions

Below is an example of the default permissions set for a role we've defined as Team Member.  Users with Account Settings > Manage Users permissions have the ability to perform the following actions:
  • Save: select a default or custom subuser type, make changes to the permissions by adding or removing a check in permission boxes, and click the Save button. Doing so affects all users that are assigned that subuser type.  
  • Rename: select any subuser type in the list and change its name.
  • Save as: select any subuser type in the list and save it as a new subuser type (e.g., duplicate an existing type and create a new one by modifying the permissions).
  • Delete: permanently delete a subuser type.

Team Member Permissions




Default Subuser Types

             
 
This table details the system default Subuser Types. The definition and permissions of subuser types can be modified by following the instructions in the Manage User Types section above.

Permissions Account Owner Accounting Team Manager Team Member Team Member - API Only
Account Settings
Account Overview
Account Logo(s)
Activity Log
API & Connected Apps
Authorized Connections
Blog Profile Information
Company Details
Custom Domain
Default Tool Settings
Invoices
Login Details
Manage Users
My Packages
Theme & Customization
Tools
Events & Notes
Email Notifications
Report Presets
Tag Manager
White Label
Manage PDF Reports
Web Dashboards
Utilities
Utilities: Import
Utilities: Export
Utilities: API Console
Utilities: Misc
Campaign Settings & Reports
Campaigns Home Screen
Create & Edit Campaigns
Access Rank Tracker Settings
Access Integrations Settings
Access White Label Settings
Access Enterprise Settings
Delete Campaigns
View Reports
Link Manager
Link Manager
Manage Account Links
View Link Management Reports
Export Links
Campaign (Common)
Manage Contacts
Export Contacts
Manage Profiles



Add User

 
Add New Account User
Click the Add User button

add user



User Details

Enter the new user's:
  • Full Name as you want it displayed in selection lists, such as Campaign Manager (refer to image on the right)
  • Login Username
  • Login Password
  • Email Address
  • Phone (optional)
  • Notes (optional)
Click the Save button.

User Details

When logged into a sub-user account, the user can access their Personal Settings and upload an avatar (optional):
  • Format: JPG, GIF, or PNG
  • File size limit: 100KB
  • File resolution: 80 (h) x 80 (w) pixels


Set User Permissions

 
User permissions type

Subuser Type 


  • Select a subuser type to quickly load a permission profile, or select individual settings detailed below.
User account settings

Account Settings


  • Account Overview: Allows user to view account status. Learn more...
  • Account Logo(s): Allows user to add, edit, and delete account logo and logos used for white label PDF reports. Learn more... 
  • Activity Log: Allows user to view and export user activity log. Learn more...
  • API & Connected Apps: Allows user to generate, edit, and delete API Keys, and view or remove connected devices. Learn more...
  • Authorized Connections: Allows user to add, edit or delete third party integrations. Learn more...  
  • Blog Profile Information: Allows user to manage the company's blogger profile. Learn more... 
  • Company Details: Allows user to add, edit, or delete company billing details that are printed on invoices. Learn more... 
  • Custom Domain: Allows user to manage the company's custom domain. Learn more... 
  • Default Tool Settings: Allows user to add, edit, and delete account-wide default settings for PDF Reports, Client Dashboards, Link Manager, Tag Manager, and Custom SEO Metric. Learn more... 
  • Invoices: Allows user to view, print and download account invoices.  Learn more... 
  • Login Details: Allows user to change the account email address and password.  Learn more...
  • Manage Users: Allows user to add users, and establish permissions for each.  Learn more... 
  • My Packages: Allows user to view the account package(s) capacity, payment method, monthly fee, transfer campaigns to a different package and keywords to a different campaign, and request a package upgrade. Learn more... 
  • Theme & Customization: Allows user to change the account default colors, font, language, date format, etc.  Learn more...
Account Tool Settings Tools
  • Email Notifications: Allows user to access and create email notifications for campaign rank change, traffic change, link manager backlinks, AdWords Monitor, domain backlinks, and SERP Features Monitor. Learn more...
  • Events & Notes: Allows user to add, edit, and delete notations in the campaigns that user has access to.  Learn more...
  • Presets: Allows user to add, edit, and delete report and graph presets in the campaigns that user has access to. Learn more... 
  • Tag Manager: Allows user add, edit, and delete Tag groups and options. Learn more...
User white label dashboard settings

White Label 


access to utilities

Utilities


User access to campaign settings and reports

Campaign Settings & Reports 


  • Campaigns Home Screen: Users can customize their view of the Campaigns home screen. Learn more...
  • Create & Edit Campaigns: Allows user to add and edit, but not delete campaigns. Learn more...
  • Access Rank Tracker Settings: Allows user access to General SettingsSearch EnginesKeywords, and Websites screens. Create & Edit Campaigns permission must also be enabled for the user.
  • Access Integration Settings: Allows user to add, edit, and delete third party integrations. Create & Edit Campaigns permission must also be enabled for the user.
  • Access White Label Settings: Allows user to add, edit, and delete Client Dashboard and Web Marketing Dashboard settings. Create & Edit Campaigns permission must also be enabled for the user.
  • Access Enterprise Settings: Allows user to add, edit, and delete Portfolio Baseline and Brand URLs. Create & Edit Campaigns permission must also be enabled for the user.
  • Delete Campaigns: Allows user to permanently delete campaigns (not recoverable). Create & Edit Campaigns permission must also be enabled for the user.
  • View Reports
User access to campaigns

Campaign Access 


  • Allow the user access to All or Selected Campaigns.  
  • If the Selected button is chosen, check the boxes corresponding to the campaigns that you want the user to have access to.
User access to link manager

Link Manager 


  • Link Manager: Allows user access to the Campaigns Link Manager to view all links account links, Add Links, and Archive or Delete Links that the user created, and view the Link Dashboard and Link Distribution reports.
  • Manage Account-wide Links: By default a user can only manage links the he created or that were assigned to him. Select this option to grant the user permission to manage all of the links in the account. Link Manager permission must also be enabled for the user.
  • View Management Reports: Allows user to view User SummarySupplier SummaryProfile Summary, and Activities & Expense reports.  Link Manager permission must also be enabled for the user.
  • Export Links: Allows user to export links from the Link Dashboard. Link Manager permission must also be enabled for the user.
User access to common campaign tools

Campaign (Common) 


  • Manage Contacts: Allows user to add, edit, and delete Contacts (e.g., clients, backlink suppliers, etc.)
  • Export Contacts: Allows user to export contacts from the Campaigns Contacts screen).
  • Profiles: Allows user to credit, edit, and delete Profiles used for organization of rank tracking and link campaigns, and white label dashboards.


User Login

 

At the bottom of the Manage Users screen you'll find a Login URL, that contains your account user name. Sharing this link with of your Users will automatically populate the Account Login Name in the Team Member login screen.

sub-user login

Sub-Users need 3 pieces of information to log into your Rank Ranger account:
1. Your Company login name
2. Their Username
3. Their Password

Click the Team Member tab on the login screen and enter your credentials.

Team Member Login




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